GDPR Privacy Policy
Derby Academy School of Classical Dance and Performing Artistry
Introduction
At Derby Academy School of Classical Dance and Performing Artistry, we are committed to protecting the privacy and personal data of our students, parents, and staff. This policy explains how we collect, use, and safeguard your information in accordance with the UK GDPR and the Data Protection Act 2018.
Data Controller
Derby Academy is the data controller responsible for your personal data.
Contact details
Email: info@derbyclassicalacademy.com
Phone: 07710506688
Address: 19 Chapel Street, Derby, DE1 3GU
What Information We Collect
We may collect and process the following personal data:
Students and Parents
Names (student and parent/guardian)
Date of birth
Contact details (email, phone number, address)
Emergency contact information
Medical information (e.g. injuries, allergies)
Payment details (limited to what is necessary)
Photos/videos (for classes, performances, promotion – with consent)
Staff and Teachers
Contact details
Employment information
Qualifications and experience
DBS check information (where required)
How We Use Your Data
We use your data to:
Register students and manage class attendance
Communicate about classes, schedules, and performances
Ensure student safety (including medical needs)
Process payments and maintain financial records
Promote the school (only with consent for images/videos)
Comply with legal obligations
Legal Basis for Processing
We rely on the following lawful bases:
Contract – to provide dance classes and services
Legal obligation – for safeguarding and financial records
Legitimate interests – running and improving the school
Consent – for photos/videos and marketing communications
Data Sharing
We do not sell your personal data. We may share data with:
Payment processors
Examination boards (if applicable, e.g. dance exams)
Regulatory authorities (if required by law)
Emergency services (in case of incidents)
All third parties are required to respect your data and comply with GDPR.
Data Storage and Security
We take appropriate measures to protect your data, including:
Secure digital storage systems
Password-protected files
Limited access to authorized personnel only
We retain data only as long as necessary for the purposes stated.
Your Rights
Under GDPR, you have the right to:
Access your personal data
Correct inaccurate data
Request deletion of your data
Restrict or object to processing
Withdraw consent (where applicable)
Lodge a complaint with the Information Commissioner’s Office
Photography and Video
We will always request explicit consent before using photos or videos for:
Marketing (website, social media, brochures)
Public displays
You can withdraw consent at any time.
Children’s Data
As we work with children, we take extra care to protect their data. Consent from a parent or guardian is required for collecting and processing personal information.
Changes to This Policy
We may update this policy from time to time. The latest version will always be available upon request or on our website.
Contact Us
If you have any questions about this policy or your data, please contact:
Derby Academy School of Classical Dance and Performing Artistry
Email: info@derbyclassicalacademy.com
Phone: 07710506688